Notice of a public meeting of                                 

Executive

 

To:

Councillors Douglas (Chair), Kilbane (Vice-Chair), Coles, Kent, Lomas, Pavlovic, Ravilious and Webb

 

Date:

Thursday, 14 March 2024

 

Time:

5.30 pm

 

Venue:

The George Hudson Board Room - 1st Floor West Offices (F045)

 

 

A G E N D A

 

 

<AI1>

Notice to Members – Post Decision Calling In:

 

Members are reminded that, should they wish to call in any decisions made on items* on this agenda, notice must be given to Democratic Services by 4:00 pm on Thursday, 21 March 2024.

 

*With the exception of matters that have been the subject of a previous call in, require Full Council approval or are urgent, which are not subject to the call-in provisions. Any called in items will be considered by the Customer and Corporate Services Scrutiny Management Committee.

 

</AI1>

<AI2>

1.          Declarations of Interest 

 

 

At this point in the meeting, Members and co-opted members are asked to declare any disclosable pecuniary interest, or other registerable interest, they might have in respect of business on this agenda, if they have not already done so in advance on the Register of Interests. The disclosure must include the nature of the interest.

 

An interest must also be disclosed in the meeting when it becomes apparent to the member during the meeting.

 

(1)     Members must consider their interests, and act according to the following:

 

Type of Interest

You must

Disclosable Pecuniary Interests

Disclose the interest, not participate in the discussion or vote, and leave the meeting unless you have a dispensation.

Other Registrable Interests (Directly Related)

OR

Non-Registrable Interests (Directly Related)

Disclose the interest; speak on the item only if the public are also allowed to speak, but otherwise not participate in the discussion or vote, and leave the meeting unless you have a dispensation.

Other Registrable Interests (Affects)

OR

Non-Registrable Interests (Affects)

Disclose the interest; remain in the meeting, participate and vote unless the matter affects the financial interest or well-being:

(a) to a greater extent than it affects the financial interest or well-being of a majority of inhabitants of the affected ward; and

(b) a reasonable member of the public knowing all the facts would believe that it would affect your view of the wider public interest.

In which case, speak on the item only if the public are also allowed to speak, but otherwise do not participate in the discussion or vote, and leave the meeting unless you have a dispensation.

 

(2)     Disclosable pecuniary interests relate to the Member concerned or their spouse/partner.

 

(3)     Members in arrears of Council Tax by more than two months must not vote in decisions on, or which might affect, budget calculations, and must disclose at the meeting that this restriction applies to them. A failure to comply with these requirements is a criminal offence under section 106 of the Local Government Finance Act 1992.

 

</AI2>

<AI3>

2.          Minutes 

(Pages 1 - 16)

 

To approve and sign the minutes of the Executive meeting held on 20 February 2024.        

 

</AI3>

<AI4>

3.          Public Participation 

 

 

At this point in the meeting members of the public who have registered to speak can do so. Members of the public may speak on agenda items or on matters within the remit of the Executive.

 

Please note that our registration deadlines are set as 2 working days before the meeting, in order to facilitate the management of public participation at our meetings.  The deadline for registering at this meeting is 5:00pm on Tuesday 12 March 2024.      

 

To register to speak please visit www.york.gov.uk/AttendCouncilMeetings to fill in an online registration form.  If you have any questions about the registration form or the meeting, please contact Democratic Services.  Contact details can be found at the foot of this agenda.

 

Webcasting of Public Meetings

 

Please note that, subject to available resources, this meeting will be webcast including any registered public speakers who have given their permission. The meeting can be viewed live and on demand at www.york.gov.uk/webcasts.

 

During coronavirus, we made some changes to how we ran council meetings, including facilitating remote participation by public speakers. See our updates (www.york.gov.uk/COVIDDemocracy) for more information on meetings and decisions.

 

 

</AI4>

<AI5>

4.          Forward Plan 

(Pages 17 - 20)

 

To receive details of those items that are listed on the Forward Plan for the next two Executive meetings.

 

</AI5>

<AI6>

5.          Procurement of Healthwatch York 

(Pages 21 - 34)

 

This report seeks permission to reprocure the City of York Council’s Healthwatch York contract for a maximum 4 year value of £462,440.

 

</AI6>

<AI7>

6.          The Council’s Contract with Make It York 

(Pages 35 - 60)

 

This report sets out the proposal to extend the Term of the current Make it York Limited Service Contract, to grant Make it York a lease/occupational agreement of the Shambles Market site and market office on Silver Street, and sets out any changes to the Service Level Agreement (SLA), charging and invoicing provisions, as well as any property related arrangements for the extended term.

 

</AI7>

<AI8>

7.          Statement of Community Involvement update 

(Pages 61 - 108)

 

This report requests members to agree an update to the Statement of Community Involvement  for consultation purposes.

 

</AI8>

<AI9>

8.          Delivering additional Gypsy and Traveller Accommodation and improving existing facilities

(Pages 109 - 152)

 

This report provides an update on the council’s Gypsy and Traveller accommodation. It details how existing facilities will be improved and how additional accommodation will be delivered.

 

</AI9>

<AI10>

9.          Local Transport Strategy update 

(Pages 153 - 308)

 

This report seeks to provide the Executive with an update on the Local Transport Strategy.

 

</AI10>

<AI11>

10.      Urgent Business 

 

 

Any other business which the Chair considers urgent under the Local Government Act 1972.

 

</AI11>

<AI12>

Democratic Services officer:

 

Name: Robert Flintoft

Contact details:

·        Telephone – (01904) 555704

·        E-mail – robert.flintoft@york.gov.uk 

 

</AI12>

<TRAILER_SECTION>

 

 

For more information about any of the following please contact the Democratic Services Officer responsible for servicing this meeting:

 

·        Registering to speak

·        Business of the meeting

·        Any special arrangements

·        Copies of reports and

·        For receiving reports in other formats

 

Contact details are set out above.

 

 

 

 

 

</TRAILER_SECTION>

<LAYOUT_SECTION>

</LAYOUT_SECTION>

<TITLE_ONLY_LAYOUT_SECTION>

</TITLE_ONLY_LAYOUT_SECTION>

<TITLED_COMMENT_LAYOUT_SECTION>

</TITLED_COMMENT_LAYOUT_SECTION>

<HEADING_LAYOUT_SECTION>

</HEADING_LAYOUT_SECTION>

<COMMENT_LAYOUT_SECTION>

</COMMENT_LAYOUT_SECTION>

<TITLE_ONLY_SUBNUMBER_LAYOUT_SECTION>

</TITLE_ONLY_SUBNUMBER_LAYOUT_SECTION>

<SUBNUMBER_LAYOUT_SECTION>

</SUBNUMBER_LAYOUT_SECTION>